Board Meeting Minutes, February 8, 2006: Wisconsin Public Library Consortium

WPLC Board Meeting Minutes: February 8, 2006
Location: South Central Library System

Present: Mark Arend (WLS), Phyllis Davis (SCLS), Kristen Anderson (WRLS), Steve Platteter (MWFLS), David Weinhold (ESLS), Bob Hafeman (MCLS), Evan Bend (OWLS), Sandy Robbers (IFLS), Inese Christman (WVLS), Lin Swartz-Truesdell (KCLS), Stef Morrill (SCLS), Nancy Fletcher (WCFLS), Linda Miller, Project Manager, and Kathy Schneider, WiLS.

1. Reports from Partners

MWFLS has contracted with Lakeshores for shared automation services and expects to go live the last quarter of 2006.

WVLS will have a new representative to WPLC beginning in 2006.

WCFLS reported that an article in the Wisconsin State Journal on digital books had generated a lot of interest.

OWLS and Nicolet are going live with OverDrive on February 20.

NWLS is going live with OverDrive on February 21.

2. Budget/OverDrive Membership

Steve Platteter informed the Board that MWFLS is postponing participation in the OverDrive project until 100% of its members can have access. That situation will not exist until MWFLS is live with Lakeshores in the ILS.
MWFLS will not be paying its portion of the OverDrive project for 2006, which means that those costs need to be covered in some other way.

Currently, three MWFLS libraries, the BRIDGES consortium, are in the project. In a survey of WPLC members, it was determined that about half of the WPLC members currently provide access for all of their member libraries.

MWFLS libraries which are in WAVE could have access when Lakeshores goes live with OverDrive. However, since MWFLS is not paying the fee for access, Linda had informed Lakeshores that the MWFLS libraries would need to be excluded, which Lakeshores did not want to do. Lakeshores has indicated that it is willing to consider paying some fee to allow the MWFLS libraries in WAVE to have access.

After much discussion, the Board agreed to allow MWFLS libraries that are in WAVE to access the OverDrive collection through December 31, 2006 once WAVE goes live, providing that a minimum of 50% of the MWFLS fee for the OverDrive contract is paid. The MWFLS share of the WPLC OverDrive contract is $1956, and so, $978 is due to WPLC to include the MWFLS libraries in WAVE in the OverDrive project. WPLC will pay the remaining 50% of the MWFLS OverDrive fee for 2006. The OverDrive collection development budget will be reduced by $1500, the MWFLS share, for 2006. Beginning January 1, 2007, the full amount of the MWFLS OverDrive fee, plus any other charges as set by the WPLC Board for 2007, must be paid for any MWFLS library to continue to access the OverDrive collection. The Board stressed that this is a one-time accommodation. Linda will inform Lakeshores of the amount due.

3. OverDrive

Kathy reported that the Selection Committee has developed a formula for adding multiple copies based on holds. The committee is distributing the collection development budget of $40,000 over the four quarters of the year. As of February 3rd, there are 644 unique titles and 908 items. The Selection Committee would like to add more non-fiction titles. Dave Weinhold mentioned that he would prefer to see more new content rather than additional copies after 10 copies.

The Board discussed using funds allocated for NetLibrary collection development for OverDrive and decided to shift $10,000 from NetLibrary to OverDrive. The Board will revisit this issue mid-year to determine the use of the remaining NetLibrary budget. Partners reported that use of the NetLibrary collection continues to increase, especially as records are added to the catalog. Sandy Robbers reported that the cost for IFLS to get Recorded Books digital audiobooks was $35,000, which was too high.

MWFLS and SCLS are arranging for the Regional Library for the Blind and Physically Handicapped to have access.

Kathy will compile statistics for the past six months which can be posted to the WPLC web site.

4. NetLibrary

Kathy reported that a couple of libraries in the state have purchased their own NetLibrary audiobooks, but this approach is not conducive to shared collection development. To end users, though, all titles appear as one collection. NetLibrary titles cannot be burned to CD. The academic consortium is considering alternate providers, such as Gale. Kathy wasn't sure if NetLibrary's multiple copies rule would apply to one library system. She believes that it is likely that NetLibrary would move to a subscription.

5. Project Proposals/New Projects

Phyllis suggested that WPLC decide where it is going with NetLibrary before considering other projects. Kathy suggested that WPLC might consider developing a request for proposals to be sent to content providers.

6. Next Meeting

The next meeting will be on Wednesday, May 10, 2006, 10:00 AM at the SCLS office.

Linda K. Miller


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Members Bylaws Committees Meetings Discussion List Statistics Current Projects Proposals for Future Services Reports Links Home Contact Us		WPLC Board Meeting Minutes: February 8, 2006 Location: South Central Library System Present: Mark Arend (WLS), Phyllis Davis (SCLS), Kristen Anderson (WRLS), Steve Platteter (MWFLS), David Weinhold (ESLS), Bob Hafeman (MCLS), Evan Bend (OWLS), Sandy Robbers (IFLS), Inese Christman (WVLS), Lin Swartz-Truesdell (KCLS), Stef Morrill (SCLS), Nancy Fletcher (WCFLS), Linda Miller, Project Manager, and Kathy Schneider, WiLS. 1. Reports from Partners MWFLS has contracted with Lakeshores for shared automation services and expects to go live the last quarter of 2006. WVLS will have a new representative to WPLC beginning in 2006. WCFLS reported that an article in the Wisconsin State Journal on digital books had generated a lot of interest. OWLS and Nicolet are going live with OverDrive on February 20. NWLS is going live with OverDrive on February 21. 2. Budget/OverDrive Membership Steve Platteter informed the Board that MWFLS is postponing participation in the OverDrive project until 100% of its members can have access. That situation will not exist until MWFLS is live with Lakeshores in the ILS. MWFLS will not be paying its portion of the OverDrive project for 2006, which means that those costs need to be covered in some other way. Currently, three MWFLS libraries, the BRIDGES consortium, are in the project. In a survey of WPLC members, it was determined that about half of the WPLC members currently provide access for all of their member libraries. MWFLS libraries which are in WAVE could have access when Lakeshores goes live with OverDrive. However, since MWFLS is not paying the fee for access, Linda had informed Lakeshores that the MWFLS libraries would need to be excluded, which Lakeshores did not want to do. Lakeshores has indicated that it is willing to consider paying some fee to allow the MWFLS libraries in WAVE to have access. After much discussion, the Board agreed to allow MWFLS libraries that are in WAVE to access the OverDrive collection through December 31, 2006 once WAVE goes live, providing that a minimum of 50% of the MWFLS fee for the OverDrive contract is paid. The MWFLS share of the WPLC OverDrive contract is $1956, and so, $978 is due to WPLC to include the MWFLS libraries in WAVE in the OverDrive project. WPLC will pay the remaining 50% of the MWFLS OverDrive fee for 2006. The OverDrive collection development budget will be reduced by $1500, the MWFLS share, for 2006. Beginning January 1, 2007, the full amount of the MWFLS OverDrive fee, plus any other charges as set by the WPLC Board for 2007, must be paid for any MWFLS library to continue to access the OverDrive collection. The Board stressed that this is a one-time accommodation. Linda will inform Lakeshores of the amount due. 3. OverDrive Kathy reported that the Selection Committee has developed a formula for adding multiple copies based on holds. The committee is distributing the collection development budget of $40,000 over the four quarters of the year. As of February 3rd, there are 644 unique titles and 908 items. The Selection Committee would like to add more non-fiction titles. Dave Weinhold mentioned that he would prefer to see more new content rather than additional copies after 10 copies. The Board discussed using funds allocated for NetLibrary collection development for OverDrive and decided to shift $10,000 from NetLibrary to OverDrive. The Board will revisit this issue mid-year to determine the use of the remaining NetLibrary budget. Partners reported that use of the NetLibrary collection continues to increase, especially as records are added to the catalog. Sandy Robbers reported that the cost for IFLS to get Recorded Books digital audiobooks was $35,000, which was too high. MWFLS and SCLS are arranging for the Regional Library for the Blind and Physically Handicapped to have access. Kathy will compile statistics for the past six months which can be posted to the WPLC web site. 4. NetLibrary Kathy reported that a couple of libraries in the state have purchased their own NetLibrary audiobooks, but this approach is not conducive to shared collection development. To end users, though, all titles appear as one collection. NetLibrary titles cannot be burned to CD. The academic consortium is considering alternate providers, such as Gale. Kathy wasn't sure if NetLibrary's multiple copies rule would apply to one library system. She believes that it is likely that NetLibrary would move to a subscription. 5. Project Proposals/New Projects Phyllis suggested that WPLC decide where it is going with NetLibrary before considering other projects. Kathy suggested that WPLC might consider developing a request for proposals to be sent to content providers. 6. Next Meeting The next meeting will be on Wednesday, May 10, 2006, 10:00 AM at the SCLS office. Linda K. Miller

		Updated May 8, 2006