Board Meeting Minutes, May 10, 2006: Wisconsin Public Library Consortium

WPLC Board Meeting Minutes: May 10, 2006
Location: South Central Library System

Present: Mark Arend (WLS), Phyllis Davis (SCLS), Kristen Anderson (WRLS), David Weinhold (ESLS), Evan Bend (OWLS), Lin Swartz-Truesdell (KCLS), Stef Morrill (SCLS), Mellanie Mercier (WCFLS), Maureen Welch (IFLS), Michael Sheehan (NWLS), Rhonda Puntney (LLS), Linda Miller, Project Manager, and Kathy Schneider, WiLS.

1. Reports from Partners

IFLS is going live with OverDrive next week.

SCLS reported that 60% of remote users are accessing NetLibrary titles from the library's catalog compared to going directly to NetLibrary.

2. ALS Interest

Linda met with Arrowhead Library System staff and library directors to discuss WPLC membership. ALS plans to join after it has a shared system in place. The WPLC Board agreed to extend the offer of $1,000 for the initial startup fee. Kathy was not sure if ALS would be able to participate in the NetLibrary collection.

3. OverDrive

Since the February board meeting, NWLS, OWLS, and Nicolet have gone live.
The Regional Library for the Blind and Physically Handicapped is also live.
Lakeshores is hoping to start the paperwork process in late May.
MWFLS was removed from the service.

Mark Merrifield is interested in bringing Brown County into the OverDrive service. He wants to apply the $1,500 budgeted by WPLC for Nicolet's startup to Brown County. Linda will work with him on the task.

Linda reported on the meeting of the Implementation Team. The team agreed that libraries and library systems could follow their local policies in regards to fee cards and access to the digital books collection. Effective June 1st, the loan period will change to 7 days with 3 days to pick up holds.

Linda also reported that library systems or member libraries can add local content to the OverDrive database, but at this time it must be in PDF format. SCLS is interested in adding audio content.

Stef, Evan and Steve Heser are developing a wiki to provide information to library users on the service.
Linda shared current use statistics. The collection has now grown to where there are titles available for check out without placing a hold. Each partner is able to get statistics directly through Digital Reserve/OverDrive.

Several partners have added records for the titles to their catalogs.

Discussion then focused on the need to increase the funds available for additional content. There is consensus that the most likely source of additional funds are the partners and member libraries themselves. There is interest in submitting an LSTA grant. Some partners share the cost of the OverDrive project with their member libraries, while others pay all costs from the library system budget.

Evan advocates purchasing the maximum access collection, where titles are always available. Kathy reminded the Board that it is a subscription service, and the cost is $7,500 for 100 titles for one year. The Board asked the Selection Committee to review the issue again and to proceed with the purchase if the committee believes that it is the best approach to developing the collection.

It was moved and seconded that remaining funds for NetLibrary be reallocated to OverDrive collection development. Motion was approved.

Discussion returned to how to get member libraries to contribute toward digital books content. All present agreed to consider the issue within their own library system before the next meeting.

There is interest in getting usage statistics at the library level.
Currently, OverDrive provides statistics at two levels, WPLC and ILS. Linda will inquire about future development plans. OverDrive had implemented further integration with the ILS using NCIP, as opposed to SIP2 or Patron API.

SCLS is sending a staff member to the OverDrive conference.

Stef would like catalogers to review the profile and consider changes.
Linda will schedule a meeting of the group.

4. NetLibrary

Kathy reported that under the new rules that NetLibrary considered each library system as a separate consortium. Each library system would need to purchase its own collection. An alternative is for WPLC to continue purchasing but multiple copies would need to be purchased.

Kathy will inform NetLibrary that WPLC will not be allocating any further funds for NetLibrary purchases. She will review selection lists from individual library systems and purchase any titles on multiple lists for WPLC, but library system funds will be used for the purchase. If no duplication exists, then the title will be purchased only for the requesting library system and will only be available to those users.
Library systems should send their selection lists to Kathy by August 1st.

Mellanie asked if anyone was considering audio. Kathy stated that the selection is different from OverDrive's.

5. Project Proposals/New Projects

Phyllis distributed a revised 2006 budget that reflected MWFLS's withdrawal from the OverDrive project. Since Lakeshores is paying 50% of the MWFLS share of the OverDrive contract, the remaining portion will be paid from reserve funds. The amount funded for OverDrive content was also reduced by the full amount that MWFLS was to have paid. The final amount of carryover for 2005 was $34,509. WPLC received $330 from the call center in 2005. All partners have paid the 2006 invoice, and SCLS will invoice Lakeshores for the MWFLS costs.

Kathy reported that three affiliates are not renewing. The remaining four are spending their remaining funds and then are finished. The change in NetLibrary consortium rules is the reason for their decisions.

6. Next Meeting

The next meeting will be on Friday, July 7, 2006, 10:00 AM at the SCLS office.

Linda K. Miller


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Members Bylaws Committees Meetings Discussion List Statistics Current Projects Proposals for Future Services Reports Links Home Contact Us		WPLC Board Meeting Minutes: May 10, 2006 Location: South Central Library System Present: Mark Arend (WLS), Phyllis Davis (SCLS), Kristen Anderson (WRLS), David Weinhold (ESLS), Evan Bend (OWLS), Lin Swartz-Truesdell (KCLS), Stef Morrill (SCLS), Mellanie Mercier (WCFLS), Maureen Welch (IFLS), Michael Sheehan (NWLS), Rhonda Puntney (LLS), Linda Miller, Project Manager, and Kathy Schneider, WiLS. 1. Reports from Partners IFLS is going live with OverDrive next week. SCLS reported that 60% of remote users are accessing NetLibrary titles from the library's catalog compared to going directly to NetLibrary. 2. ALS Interest Linda met with Arrowhead Library System staff and library directors to discuss WPLC membership. ALS plans to join after it has a shared system in place. The WPLC Board agreed to extend the offer of $1,000 for the initial startup fee. Kathy was not sure if ALS would be able to participate in the NetLibrary collection. 3. OverDrive Since the February board meeting, NWLS, OWLS, and Nicolet have gone live. The Regional Library for the Blind and Physically Handicapped is also live. Lakeshores is hoping to start the paperwork process in late May. MWFLS was removed from the service. Mark Merrifield is interested in bringing Brown County into the OverDrive service. He wants to apply the $1,500 budgeted by WPLC for Nicolet's startup to Brown County. Linda will work with him on the task. Linda reported on the meeting of the Implementation Team. The team agreed that libraries and library systems could follow their local policies in regards to fee cards and access to the digital books collection. Effective June 1st, the loan period will change to 7 days with 3 days to pick up holds. Linda also reported that library systems or member libraries can add local content to the OverDrive database, but at this time it must be in PDF format. SCLS is interested in adding audio content. Stef, Evan and Steve Heser are developing a wiki to provide information to library users on the service. Linda shared current use statistics. The collection has now grown to where there are titles available for check out without placing a hold. Each partner is able to get statistics directly through Digital Reserve/OverDrive. Several partners have added records for the titles to their catalogs. Discussion then focused on the need to increase the funds available for additional content. There is consensus that the most likely source of additional funds are the partners and member libraries themselves. There is interest in submitting an LSTA grant. Some partners share the cost of the OverDrive project with their member libraries, while others pay all costs from the library system budget. Evan advocates purchasing the maximum access collection, where titles are always available. Kathy reminded the Board that it is a subscription service, and the cost is $7,500 for 100 titles for one year. The Board asked the Selection Committee to review the issue again and to proceed with the purchase if the committee believes that it is the best approach to developing the collection. It was moved and seconded that remaining funds for NetLibrary be reallocated to OverDrive collection development. Motion was approved. Discussion returned to how to get member libraries to contribute toward digital books content. All present agreed to consider the issue within their own library system before the next meeting. There is interest in getting usage statistics at the library level. Currently, OverDrive provides statistics at two levels, WPLC and ILS. Linda will inquire about future development plans. OverDrive had implemented further integration with the ILS using NCIP, as opposed to SIP2 or Patron API. SCLS is sending a staff member to the OverDrive conference. Stef would like catalogers to review the profile and consider changes. Linda will schedule a meeting of the group. 4. NetLibrary Kathy reported that under the new rules that NetLibrary considered each library system as a separate consortium. Each library system would need to purchase its own collection. An alternative is for WPLC to continue purchasing but multiple copies would need to be purchased. Kathy will inform NetLibrary that WPLC will not be allocating any further funds for NetLibrary purchases. She will review selection lists from individual library systems and purchase any titles on multiple lists for WPLC, but library system funds will be used for the purchase. If no duplication exists, then the title will be purchased only for the requesting library system and will only be available to those users. Library systems should send their selection lists to Kathy by August 1st. Mellanie asked if anyone was considering audio. Kathy stated that the selection is different from OverDrive's. 5. Project Proposals/New Projects Phyllis distributed a revised 2006 budget that reflected MWFLS's withdrawal from the OverDrive project. Since Lakeshores is paying 50% of the MWFLS share of the OverDrive contract, the remaining portion will be paid from reserve funds. The amount funded for OverDrive content was also reduced by the full amount that MWFLS was to have paid. The final amount of carryover for 2005 was $34,509. WPLC received $330 from the call center in 2005. All partners have paid the 2006 invoice, and SCLS will invoice Lakeshores for the MWFLS costs. Kathy reported that three affiliates are not renewing. The remaining four are spending their remaining funds and then are finished. The change in NetLibrary consortium rules is the reason for their decisions. 6. Next Meeting The next meeting will be on Friday, July 7, 2006, 10:00 AM at the SCLS office. Linda K. Miller

		Updated July 5, 2006