Board Meeting Minutes, June 17, 2005: Wisconsin Public Library Consortium

WPLC Board Meeting Minutes: June 17, 2005
Location: South Central Library System

Present: Mark Merrifield (NLS), Michael Sheehan (NWLS), Mark Arend (WLS), Phyllis Davis (SCLS), Kristen Anderson (WRLS), Steve Platteter (MWFLS), David Weinhold (ESLS), Stef Morrill (SCLS), Peter Hamon (SCLS), Nancy Fletcher (WCFLS), Bob Hafeman (MCLS), Evan Bend (OWLS), Inese Christman (WVLS), Lin Swartz-Truesdell (KLS), Rhonda Putney (Lakeshsores), Linda Miller, Project Manager, and Kathy Schneider, WiLS.

1. Reports from Partners

MWFLS has relocated its offices to Horicon.

WRLS announced that Peg Zappen is retiring. Peg has been a strong supporter of e-book and digital audio book services.

Kenosha announced that circulation in the newly opened and expanded Southwest Library is up 20%.

OWLS and Nicolet have signed a contract with Innovative Interfaces, Inc. for a new integrated library system.

2. E-books and Digital Audio Book Services

NetLibrary is unable to link to an outside survey to do an evaluation, as WPLC was considering.

The Wisconsin academic group is going to do a pilot of patron-driven selection with a budget of $40,000. The selectors have pre-selected a group of titles for the project. Libraries must load the MARC records for all of the titles in the group and then replace the file after the purchases have been made with the file of MARC records for the titles actually purchased. A title is purchased after it has been opened a second time. The group limited titles to those less than $90.

Plans for the OverDrive project are to go live in August. Linda Miller reviewed the list of OverDrive participants committed as of this date. She also reviewed the "grandfather" clause which OverDrive included in the contract regarding the cost for the setup fee of $1500 for library systems that change to a new ILS. For participants after the first eight, who are in the WPLC project before it goes live, OverDrive will not charge the setup fee for migration to their next ILS if that migration occurs before April 15, 2006.

Costs for participation were shared for different groupings of partners. Costs are based on the quantity of participants and the WPLC Level of individual participants. NWLS indicated that it would probably join the project. Lakeshores, IFLS, and MWFLS indicated that they were not ready to make a commitment. SCLS is rescheduling its go-live date for OverDrive until later in the Fall. Manitowoc-Calumet has the required SIP2 license and is ready to go-live in August.
Nicolet will participate in the OverDrive project when it goes live with its new ILS.

Kathy Schneider reported that the selection committee has selected 162 titles, some of which, have two copies. Titles typically cost about $40. The committee has only selected digital audio books and has focused on fiction.

Discussion focused on the role of WPLC in terms of providing the funds for collection development. Comments included asking libraries to cover the cost for content instead of WPLC partners, considering WPLC as the agency to launch the service with responsibility assumed by the libraries afterwards, finding alternate sources of funds for content, limiting WPLC's support of content to a set time period, and asking libraries to assume responsibility for funding netLibrary's content.

Peter Hamon proposed restructuring the WPLC budget to separately show research and development, operations, and resources/content. David Weinhold supported including a cost for OverDrive content in the 2006 WPLC budget.

Promotion of the OverDrive project will be discussed by the Implementation Team, but members are hesitant to promote the service until the collection is large enough to meet expectations. The inclusion of MARC records in the catalogs will itself serve as a promotion. A logo for the project will be considered.

The issue of loan period for OverDrive was raised with discussion generally agreeing that it should be 7 to 14 days with a low limit on the total number of items that can be checked out by one user at a time.

The Board stated that the address of the service should be associated with the WPLC domain.

Linda and Kathy will meet with OverDrive at ALA later in June.

3. Virtual Reference

Kathy described the virtual reference services that the academic libraries and public libraries are offering in the new OCLC model as an adjoining hotel room with an unlocked door. Since DLTCL is funding the service, WPLC's role may be to encourage libraries to participate. Dave Weinhold suggested that WPLC's call center could be used to do an evaluation of the service.

4. Project Proposals/New Projects

5. Next Meeting

The next meeting will be on Wednesday, September 7, 2005, at 10:00 AM at the SCLS office. The Budget Committee will meet in August to prepare and distribute the 2006 draft budget.

Linda K. Miller


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About Us Who we are Services Available to Members Committees Meetings Discussion List Current projects Proposals for Future Services Research & Development Evaluation Reports Links Sitemap Home linda@lmatechwork.comContact us		WPLC Board Meeting Minutes: June 17, 2005 Location: South Central Library System Present: Mark Merrifield (NLS), Michael Sheehan (NWLS), Mark Arend (WLS), Phyllis Davis (SCLS), Kristen Anderson (WRLS), Steve Platteter (MWFLS), David Weinhold (ESLS), Stef Morrill (SCLS), Peter Hamon (SCLS), Nancy Fletcher (WCFLS), Bob Hafeman (MCLS), Evan Bend (OWLS), Inese Christman (WVLS), Lin Swartz-Truesdell (KLS), Rhonda Putney (Lakeshsores), Linda Miller, Project Manager, and Kathy Schneider, WiLS. 1. Reports from Partners MWFLS has relocated its offices to Horicon. WRLS announced that Peg Zappen is retiring. Peg has been a strong supporter of e-book and digital audio book services. Kenosha announced that circulation in the newly opened and expanded Southwest Library is up 20%. OWLS and Nicolet have signed a contract with Innovative Interfaces, Inc. for a new integrated library system. 2. E-books and Digital Audio Book Services NetLibrary is unable to link to an outside survey to do an evaluation, as WPLC was considering. The Wisconsin academic group is going to do a pilot of patron-driven selection with a budget of $40,000. The selectors have pre-selected a group of titles for the project. Libraries must load the MARC records for all of the titles in the group and then replace the file after the purchases have been made with the file of MARC records for the titles actually purchased. A title is purchased after it has been opened a second time. The group limited titles to those less than $90. Plans for the OverDrive project are to go live in August. Linda Miller reviewed the list of OverDrive participants committed as of this date. She also reviewed the "grandfather" clause which OverDrive included in the contract regarding the cost for the setup fee of $1500 for library systems that change to a new ILS. For participants after the first eight, who are in the WPLC project before it goes live, OverDrive will not charge the setup fee for migration to their next ILS if that migration occurs before April 15, 2006. Costs for participation were shared for different groupings of partners. Costs are based on the quantity of participants and the WPLC Level of individual participants. NWLS indicated that it would probably join the project. Lakeshores, IFLS, and MWFLS indicated that they were not ready to make a commitment. SCLS is rescheduling its go-live date for OverDrive until later in the Fall. Manitowoc-Calumet has the required SIP2 license and is ready to go-live in August. Nicolet will participate in the OverDrive project when it goes live with its new ILS. Kathy Schneider reported that the selection committee has selected 162 titles, some of which, have two copies. Titles typically cost about $40. The committee has only selected digital audio books and has focused on fiction. Discussion focused on the role of WPLC in terms of providing the funds for collection development. Comments included asking libraries to cover the cost for content instead of WPLC partners, considering WPLC as the agency to launch the service with responsibility assumed by the libraries afterwards, finding alternate sources of funds for content, limiting WPLC's support of content to a set time period, and asking libraries to assume responsibility for funding netLibrary's content. Peter Hamon proposed restructuring the WPLC budget to separately show research and development, operations, and resources/content. David Weinhold supported including a cost for OverDrive content in the 2006 WPLC budget. Promotion of the OverDrive project will be discussed by the Implementation Team, but members are hesitant to promote the service until the collection is large enough to meet expectations. The inclusion of MARC records in the catalogs will itself serve as a promotion. A logo for the project will be considered. The issue of loan period for OverDrive was raised with discussion generally agreeing that it should be 7 to 14 days with a low limit on the total number of items that can be checked out by one user at a time. The Board stated that the address of the service should be associated with the WPLC domain. Linda and Kathy will meet with OverDrive at ALA later in June. 3. Virtual Reference Kathy described the virtual reference services that the academic libraries and public libraries are offering in the new OCLC model as an adjoining hotel room with an unlocked door. Since DLTCL is funding the service, WPLC's role may be to encourage libraries to participate. Dave Weinhold suggested that WPLC's call center could be used to do an evaluation of the service. 4. Project Proposals/New Projects 5. Next Meeting The next meeting will be on Wednesday, September 7, 2005, at 10:00 AM at the SCLS office. The Budget Committee will meet in August to prepare and distribute the 2006 draft budget. Linda K. Miller

		Updated September 4, 2005