Steering Committee Meeting Minutes, July 26, 2000: Wisconsin Public Library Consortium

Steering Committee Meeting Minutes: July 26, 2000
Location: South Central Library System

Present: Joy Schwarz (WLS), Phyllis Davis (SCLS), Mark Merrifield (NLS), Rick Krumwiede (OWLS), Peg Zappen (La Crosse PL), Sue Mathews (Mead PL), Mellanie Mercier (WCFLS), Mary Tlusty (L.E. Phillips), and Linda Miller, Project Manager.

The meeting came to order at 1:00 p.m. Linda Miller, Project Manager, served as the facilitator. Introductions were made, and various persons shared their recent experiences with e-books.

1. Roles and Responsibilities: The responsibilities of the Steering Committee and various committees were discussed. After the meeting on June 27, there was discussion that a smaller group was needed for overall management of the project and that a Steering Committee could assume much of the responsibility that an implementation committee may have been assigned. Each partner's contact person was assigned to serve on a Steering Committee.

Steering Committee responsibilities were listed as: Implementing the project within each partner Managing the project within each partner to ensure that all tasks are completed Providing matching funds Coordinating activities with the partner's target group Communicating within each partner Coordinating evaluation activities within each partner Selecting and purchasing non-netLibrary collections Selecting the non-netLibrary reader and service Training the users of the target group Coordinating public relations within each partner Reporting activities within each partner with all partners

The roles and responsibilities of the Project Manager were discussed at the June 27, 2000 meeting and include, in addition to overall project management, responsibilities specifically for authentication, e-book device acquisition, and allocation of training services.

SCLS is serving as the fiscal agent. Each partner will be responsible for the accounting for its share of the project budget. Shares can be used to purchase the non-netLibrary materials. There are a total of 63 shares in the project. Funds available in the project for the purchase of non-netLibrary materials total $20,231. This was calculated by subtracting $70,000, total funds for netLibrary, from the total funds available for the purchase of all titles, which is $171,155. Twenty percent of $101,155 can be used for purchasing non net-Library titles. Dividing $20,231 by 63 shares yields $321.13 per share. For a partner who holds nine shares, the total would be $2,890.17. This is the amount that the partner may use to purchase non net-Library titles.

A brief discussion followed regarding target groups. Most partners had identified a target group, on which to focus the development of some services, at the time of grant writing. It was determined that each partner may place a different amount of emphasis on their target group within the scope of their entire project. Some partners need additional time to consider the role of the target group within their project. Each partner agreed to review its target group to confirm its choice or to select a different group. This information will be provided to the project evaluators in the near future. As OWLS and Nicolet had not yet selected a target group, there was consensus that the two partners should work together and target the general public as their group.

The Steering Committee decided to discuss the choice of non-netLibrary materials and readers at this time. The consensus was for all partners to purchase Rocket ebook readers. Each partner will purchase the number of readers as specified in the grant. Some partners may want to use their own funds to purchase additional readers. Linda Miller will contact all partners prior to placing the order to determine if any additional readers are to be purchased. While partners will use their shares to purchase ebooks for the Rocket readers, they may also decide to purchase ebooks from other providers also.

Committee responsibilities were discussed. The Public Relations Committee is charged with developing a coordinated public relations effort to promote services to the public and work with WILS on developing the public relations campaign.

The Catalog/Access/Circulation Committee is charged with identifying issues related to cataloging, access, circulation, and determining whether these issues are local or consortium issues; developing implementation strategies for all issues determined to be consortium issues; and to carry out all responsibilities with the goal of increased access to ebook resources throughout the consortium.

The Training Committee is charged with identifying issues related to training and determining whether these issues are local or consortium issues; developing implementation strategies for all issues determined to be consortium issues; and to advocate for the development of training and training materials that address public library needs.

The Selection Committee is currently working with WILS to select netLibrary titles.

An invitation to join any of the committees is extended to any interested library or system staff member.

2. Communication and 3. PR: OWLS is hosting the electronic discussion list for the project. Rick Krumwiede will check with Dave Bacon regarding archiving messages. Each partner is free to provide information on the project to its members via a web site or other means. Such a site could serve as a means of informing members who are not on the discussion list. WCFLS has already added pages to its web site for this purpose. The question of a consortium web site will be considered at a future meeting of the Steering Committee.

4. Project Evaluation: Himmel & Wilson are serving as the project evaluators. Phyllis Davis and Linda Miller met with them earlier in the day on July 26, 2000 and discussed various evaluation activities. Himmel & Wilson will prepare the evaluation plan by September 1, 2000. To do this, each partner was asked to provide to Himmel & Wilson, by August 8, the answer to the question: What is the most significant question that you are trying to answer through this project?

5. Activity Schedule: Selection of netLibrary titles has begun. The timetable was reviewed. The issue of offering a general overview on ebooks to library staffs was discussed. Three partners, OWLS, L. E. Phillips, and WRLS, indicated an interest in a 90 minute session scheduled in conjunction with other system activities. Other partners will consider and inform Linda Miller of any interest. Training services are provided by WILS.

The next meeting of the Steering Committee is scheduled for September 13, 2000 at 10:00 a.m. at the SCLS offices.

The meeting adjourned at 4:00 p.m.

Linda K. Miller
linda@lmatechwork.com
815-229-8215 voice
815-229-5362 fax


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Members Bylaws Committees Meetings Discussion List Statistics Current Projects Proposals for Future Services Reports Links Home Contact Us		Steering Committee Meeting Minutes: July 26, 2000 Location: South Central Library System Present: Joy Schwarz (WLS), Phyllis Davis (SCLS), Mark Merrifield (NLS), Rick Krumwiede (OWLS), Peg Zappen (La Crosse PL), Sue Mathews (Mead PL), Mellanie Mercier (WCFLS), Mary Tlusty (L.E. Phillips), and Linda Miller, Project Manager. The meeting came to order at 1:00 p.m. Linda Miller, Project Manager, served as the facilitator. Introductions were made, and various persons shared their recent experiences with e-books. 1. Roles and Responsibilities: The responsibilities of the Steering Committee and various committees were discussed. After the meeting on June 27, there was discussion that a smaller group was needed for overall management of the project and that a Steering Committee could assume much of the responsibility that an implementation committee may have been assigned. Each partner's contact person was assigned to serve on a Steering Committee. Steering Committee responsibilities were listed as: Implementing the project within each partner Managing the project within each partner to ensure that all tasks are completed Providing matching funds Coordinating activities with the partner's target group Communicating within each partner Coordinating evaluation activities within each partner Selecting and purchasing non-netLibrary collections Selecting the non-netLibrary reader and service Training the users of the target group Coordinating public relations within each partner Reporting activities within each partner with all partners The roles and responsibilities of the Project Manager were discussed at the June 27, 2000 meeting and include, in addition to overall project management, responsibilities specifically for authentication, e-book device acquisition, and allocation of training services. SCLS is serving as the fiscal agent. Each partner will be responsible for the accounting for its share of the project budget. Shares can be used to purchase the non-netLibrary materials. There are a total of 63 shares in the project. Funds available in the project for the purchase of non-netLibrary materials total $20,231. This was calculated by subtracting $70,000, total funds for netLibrary, from the total funds available for the purchase of all titles, which is $171,155. Twenty percent of $101,155 can be used for purchasing non net-Library titles. Dividing $20,231 by 63 shares yields $321.13 per share. For a partner who holds nine shares, the total would be $2,890.17. This is the amount that the partner may use to purchase non net-Library titles. A brief discussion followed regarding target groups. Most partners had identified a target group, on which to focus the development of some services, at the time of grant writing. It was determined that each partner may place a different amount of emphasis on their target group within the scope of their entire project. Some partners need additional time to consider the role of the target group within their project. Each partner agreed to review its target group to confirm its choice or to select a different group. This information will be provided to the project evaluators in the near future. As OWLS and Nicolet had not yet selected a target group, there was consensus that the two partners should work together and target the general public as their group. The Steering Committee decided to discuss the choice of non-netLibrary materials and readers at this time. The consensus was for all partners to purchase Rocket ebook readers. Each partner will purchase the number of readers as specified in the grant. Some partners may want to use their own funds to purchase additional readers. Linda Miller will contact all partners prior to placing the order to determine if any additional readers are to be purchased. While partners will use their shares to purchase ebooks for the Rocket readers, they may also decide to purchase ebooks from other providers also. Committee responsibilities were discussed. The Public Relations Committee is charged with developing a coordinated public relations effort to promote services to the public and work with WILS on developing the public relations campaign. The Catalog/Access/Circulation Committee is charged with identifying issues related to cataloging, access, circulation, and determining whether these issues are local or consortium issues; developing implementation strategies for all issues determined to be consortium issues; and to carry out all responsibilities with the goal of increased access to ebook resources throughout the consortium. The Training Committee is charged with identifying issues related to training and determining whether these issues are local or consortium issues; developing implementation strategies for all issues determined to be consortium issues; and to advocate for the development of training and training materials that address public library needs. The Selection Committee is currently working with WILS to select netLibrary titles. An invitation to join any of the committees is extended to any interested library or system staff member. 2. Communication and 3. PR: OWLS is hosting the electronic discussion list for the project. Rick Krumwiede will check with Dave Bacon regarding archiving messages. Each partner is free to provide information on the project to its members via a web site or other means. Such a site could serve as a means of informing members who are not on the discussion list. WCFLS has already added pages to its web site for this purpose. The question of a consortium web site will be considered at a future meeting of the Steering Committee. 4. Project Evaluation: Himmel & Wilson are serving as the project evaluators. Phyllis Davis and Linda Miller met with them earlier in the day on July 26, 2000 and discussed various evaluation activities. Himmel & Wilson will prepare the evaluation plan by September 1, 2000. To do this, each partner was asked to provide to Himmel & Wilson, by August 8, the answer to the question: What is the most significant question that you are trying to answer through this project? 5. Activity Schedule: Selection of netLibrary titles has begun. The timetable was reviewed. The issue of offering a general overview on ebooks to library staffs was discussed. Three partners, OWLS, L. E. Phillips, and WRLS, indicated an interest in a 90 minute session scheduled in conjunction with other system activities. Other partners will consider and inform Linda Miller of any interest. Training services are provided by WILS. The next meeting of the Steering Committee is scheduled for September 13, 2000 at 10:00 a.m. at the SCLS offices. The meeting adjourned at 4:00 p.m. Linda K. Miller linda@lmatechwork.com 815-229-8215 voice 815-229-5362 fax

		Updated October 22, 2004