Board Meeting Minutes, December 6, 2006: Wisconsin Public Library Consortium

WPLC Board Meeting Minutes: December 6, 2006
Location: South Central Library System

Present: Phyllis Davis (SCLS), Kristen Anderson (WRLS), David Weinhold (ESLS), Evan Bend (OWLS), Lin Swartz-Truesdell and Ellen Melyon (KCLS), Stef Morrill (SCLS), Mellanie Mercier (WCFLS), Cathie Currier (IFLS),Bob Hafeman (MCLS), Steve Platteter (MWFLS), Mark Merrifield (NLS), Sharyn Heili (WVLS), Steve Heser (MCFLS), Mike Sheehan (NWLS), Peggy Shaffer (LLS), Mark Arend (Winnefox), Linda Miller, Project Manager, Kathy Schneider (WiLS), and Josh Morrill.

1. Project Proposals/New Projects

David Weinhold shared the report of the Survey Committee. Josh Morrill distributed the draft of the survey and discussed additions and revisions compared to the first survey which WPLC did. The analysis which Josh will provide will include a comparison with the results from the previous survey.

Board members discussed how they had used the results from the previous survey, which included sharing with legislators, sharing with libraries, launching "I Vote" campaign, and sharing with trustees. With a second survey, members will be able to identify trends and use that information to inform decisions. Data from the 2007 survey can be used in strategic planning and again for informing legislators and governing bodies. Data specific to WPLC services can guide the evaluation of those services and planning for future services.

While results can be identified by county, given the fact that only a few of the total number surveyed will be from a particular county, Josh stated that the quantity would be to low to provide meaningful results. However, the previous survey results showed that the responses were consistent throughout the state. Any library system or county that is interested in having its own survey done in conjunction with the statewide survey should discuss the options with Josh. KCLS is already working with Josh on a county survey in preparation for long range planning.

David will collect survey questions from Board members until December 15 and then work with the committee and Josh in finalizing the survey.

Phyllis Davis reviewed the budget. The final balance for 2006 was not yet known, but Phyllis anticipated that funds should be available to cover much of the survey cost. Board members will seek contributions from others, including the WLA Foundation, which David will approach.

Phyllis Davis moved, and Mark Arend seconded, that WPLC authorize Josh Morrill to proceed with the survey as proposed with the survey to be completed in 2007. Motion carried.

2. Reports from the Partners

There were no reports from Partners.

3. Budget

Phyllis reported that the OverDrive Challenge had raised $19,750 to date, with SCLS and Winnefox initiating the challenge with contributions of $5,000 each. She thanked all who had contributed and encouraged others to contribute.

Kathy Schneider reported that a total of $57,909 had been spent on audiobooks in 2006. About $10,000 of the total was spent on additional copies, following the guidelines used by the Selection Committee.

4. OverDrive

A discussion followed about the quantity of videos to be purchased in the initial purchase. Some Board members had understood that only a few titles would be selected as a test, but the Selection Committee understood that it should begin developing a video collection. While everyone agreed, in general, with the proposal to develop a collection of videos, not everyone was ready to launch the new service without more time and planning. The Selection Committee will review its video selection practices. The Implementation Team will review the video web site and send any comments for revisions to Linda by December 31. A launch date of February 1st for the video service was set.

5. MOTOR Renewal

Stef Morrill reviewed the costs for renewing the MOTOR subscription for 2007, with two options. The second option includes links to WorldCat and is more expensive. Partners are to respond by December 15 to Stef as to whether they will participate.

1. Project Proposals/New Projects - continued

Stef discussed a new e-book reader from Sony, which costs $350, and asked if WPLC would authorize SCLS to purchase one of the devices to test on behalf of the consortium. SCLS would purchase the content. David Weinhold moved, and Lin Swartz-Truesdell seconded, that SCLS be authorized to purchase one e-book reader and report test results to WPLC.

6. Next Meeting

Stef suggested that WPLC offer OPAL as an alternative meeting method to the telephone conference lines. SCLS has an OPAL meeting room which could be used.

The next meeting will be on Wednesday, March 7, 2007, 10:00 AM at the SCLS office.

Linda K. Miller


		Home > Meetings > Minutes > Board Meeting, December 6, 2006

Members Bylaws Committees Meetings Discussion List Statistics Current Projects Proposals for Future Services Reports Links Home Contact Us		WPLC Board Meeting Minutes: December 6, 2006 Location: South Central Library System Present: Phyllis Davis (SCLS), Kristen Anderson (WRLS), David Weinhold (ESLS), Evan Bend (OWLS), Lin Swartz-Truesdell and Ellen Melyon (KCLS), Stef Morrill (SCLS), Mellanie Mercier (WCFLS), Cathie Currier (IFLS),Bob Hafeman (MCLS), Steve Platteter (MWFLS), Mark Merrifield (NLS), Sharyn Heili (WVLS), Steve Heser (MCFLS), Mike Sheehan (NWLS), Peggy Shaffer (LLS), Mark Arend (Winnefox), Linda Miller, Project Manager, Kathy Schneider (WiLS), and Josh Morrill. 1. Project Proposals/New Projects David Weinhold shared the report of the Survey Committee. Josh Morrill distributed the draft of the survey and discussed additions and revisions compared to the first survey which WPLC did. The analysis which Josh will provide will include a comparison with the results from the previous survey. Board members discussed how they had used the results from the previous survey, which included sharing with legislators, sharing with libraries, launching "I Vote" campaign, and sharing with trustees. With a second survey, members will be able to identify trends and use that information to inform decisions. Data from the 2007 survey can be used in strategic planning and again for informing legislators and governing bodies. Data specific to WPLC services can guide the evaluation of those services and planning for future services. While results can be identified by county, given the fact that only a few of the total number surveyed will be from a particular county, Josh stated that the quantity would be to low to provide meaningful results. However, the previous survey results showed that the responses were consistent throughout the state. Any library system or county that is interested in having its own survey done in conjunction with the statewide survey should discuss the options with Josh. KCLS is already working with Josh on a county survey in preparation for long range planning. David will collect survey questions from Board members until December 15 and then work with the committee and Josh in finalizing the survey. Phyllis Davis reviewed the budget. The final balance for 2006 was not yet known, but Phyllis anticipated that funds should be available to cover much of the survey cost. Board members will seek contributions from others, including the WLA Foundation, which David will approach. Phyllis Davis moved, and Mark Arend seconded, that WPLC authorize Josh Morrill to proceed with the survey as proposed with the survey to be completed in 2007. Motion carried. 2. Reports from the Partners There were no reports from Partners. 3. Budget Phyllis reported that the OverDrive Challenge had raised $19,750 to date, with SCLS and Winnefox initiating the challenge with contributions of $5,000 each. She thanked all who had contributed and encouraged others to contribute. Kathy Schneider reported that a total of $57,909 had been spent on audiobooks in 2006. About $10,000 of the total was spent on additional copies, following the guidelines used by the Selection Committee. 4. OverDrive A discussion followed about the quantity of videos to be purchased in the initial purchase. Some Board members had understood that only a few titles would be selected as a test, but the Selection Committee understood that it should begin developing a video collection. While everyone agreed, in general, with the proposal to develop a collection of videos, not everyone was ready to launch the new service without more time and planning. The Selection Committee will review its video selection practices. The Implementation Team will review the video web site and send any comments for revisions to Linda by December 31. A launch date of February 1st for the video service was set. 5. MOTOR Renewal Stef Morrill reviewed the costs for renewing the MOTOR subscription for 2007, with two options. The second option includes links to WorldCat and is more expensive. Partners are to respond by December 15 to Stef as to whether they will participate. 1. Project Proposals/New Projects - continued Stef discussed a new e-book reader from Sony, which costs $350, and asked if WPLC would authorize SCLS to purchase one of the devices to test on behalf of the consortium. SCLS would purchase the content. David Weinhold moved, and Lin Swartz-Truesdell seconded, that SCLS be authorized to purchase one e-book reader and report test results to WPLC. 6. Next Meeting Stef suggested that WPLC offer OPAL as an alternative meeting method to the telephone conference lines. SCLS has an OPAL meeting room which could be used. The next meeting will be on Wednesday, March 7, 2007, 10:00 AM at the SCLS office. Linda K. Miller

		Updated February 26, 2007