Cataloging and Access Committee, Minutes of September 18, 2002 Meeting: Wisconsin Public Library Consortium

Cataloging and Access Committee Minutes: September 18, 2002
Location: Outagamie Waupaca Library System (Appleton Board Room)

Present: Linda Miller, Allison Hoffman, Barbara Strauss (Several members had indicated that they were unable to attend)

1. Notes from the last meeting (January 16, 2002)
We reviewed the notes from the January meeting, but found no discrepancies.

2. Status of current projects:

a. NetLibrary (http://www.esls.lib.wi.us/ebooks/netlibeval.html)
David Weinhold's evaluation of the netLibrary project was reviewed.

Linda Miller asked if all member libraries know how to retrieve files of records for new netLibrary titles. WiLS sends messages to the WPLC list with the availability information. We are not sure that key database people at member locations get the messages and retrieve records. Barbara will check the listserv names for committee members.

WiLS indicated that they were interested in finding another "home" for the backfiles of netLibrary bibliographic records. Linda will ask Winnefox if they can house the files on their server and make them available through the WPLC website. Passworded access would be preferable.

WiLS is interested in having someone take over preparing statistics of consortia-wide use of netLibrary titles and distributing them to members. This question is probably a WPLC Board issue. CAC members are still having difficulty working with netLibrary statistics. WiLS arranged for a session on statistics with a netLibrary representative in 2001. The overview helped, but evidence of the use of member statistics is scarce. Committee members indicated that they would appreciate more help with statistics.

b. Access to holdings for electronic journals
At the January 2002 meeting, the committee reviewed information from three vendors (Serials Solutions, Journal WebCite and Tdnet), who create integrated holdings for electronic journal subscriptions. See the minutes from that meeting for more details. Although CAC had a plan to pursue the idea, momentum on the proposal died. Linda suggested we talk about the idea again in the context of WPLC's new organizational structure.

3. Status of WPLC, Cataloging and Access Committee, potential projects
Linda described the new organizational structure, including the change from Steering Committee to Board, the need to have self-sustaining projects and the doubling of annual membership fees. She also said that the Board voted to change the netLibrary check out time from 7 days back to 24 hours.

Linda described how the concept of projects changed. The Board will be receptive to pilot projects that are smaller in scope, instead of having to cover all consortium members. Proposals should probably involve more than one member, e.g. two library systems or more. Proposals should be submitted in standard proposal form.

Linda asked if the committee has projects that they would like to do this year or next year. She said that about $12,000 is available in the budget line for the current year. Proposals will be accepted at the meeting on October 8th.

We talked about reviving the concept of access to integrated lists of electronic journal holdings, which had languished earlier in the year. For example, a proposal could be generated for a small group of library systems to prepare an integrated list of subscribed electronic journals from various online vendors and include local paper and microform holdings as well. Linda encouraged the committee to pursue this idea.

Linda talked about the coming WPLC website and asked if our committee had suggestions for the site. Thus far --
· The site should have a passworded location from which to retrieve bibliographic records from netLibrary/OCLC that can be loaded into local catalogs.
· The site should have instructions about the bibliographic records and retrieving them.
· The site should have information about acquisition of new ebook titles.
· The site should have netLibrary usage and collection statistics.
· The site should house the training materials developed by WiLS for WPLC.

4. Committee To Do List:
· Barbara will write the meeting notes and distribute them to the list.
· Barbara will contact other committee members to continue the discussion through email.
· Linda will convey our suggestions for the WPLC website to the webmaster.
· Linda will contact Winnefox about housing the files of MARC records on the server and making them available through the WPLC website.
· Barbara will work with statistics again to define more clearly the difficulties encountered with netLibrary statistics

Barabara Strauss
Library Automation Manager
Outagamie Waupaca Library System
bstrauss@mail.owls.lib.wi.us


		Home > Meetings > Minutes> Cataloging and Access Committee, Sep. 18, 2002

Members Bylaws Committees Meetings Discussion List Statistics Current Projects Proposals for Future Services Reports Links Home Contact Us		Cataloging and Access Committee Minutes: September 18, 2002 Location: Outagamie Waupaca Library System (Appleton Board Room) Present: Linda Miller, Allison Hoffman, Barbara Strauss (Several members had indicated that they were unable to attend) 1. Notes from the last meeting (January 16, 2002) We reviewed the notes from the January meeting, but found no discrepancies. 2. Status of current projects: a. NetLibrary (http://www.esls.lib.wi.us/ebooks/netlibeval.html) David Weinhold's evaluation of the netLibrary project was reviewed. Linda Miller asked if all member libraries know how to retrieve files of records for new netLibrary titles. WiLS sends messages to the WPLC list with the availability information. We are not sure that key database people at member locations get the messages and retrieve records. Barbara will check the listserv names for committee members. WiLS indicated that they were interested in finding another "home" for the backfiles of netLibrary bibliographic records. Linda will ask Winnefox if they can house the files on their server and make them available through the WPLC website. Passworded access would be preferable. WiLS is interested in having someone take over preparing statistics of consortia-wide use of netLibrary titles and distributing them to members. This question is probably a WPLC Board issue. CAC members are still having difficulty working with netLibrary statistics. WiLS arranged for a session on statistics with a netLibrary representative in 2001. The overview helped, but evidence of the use of member statistics is scarce. Committee members indicated that they would appreciate more help with statistics. b. Access to holdings for electronic journals At the January 2002 meeting, the committee reviewed information from three vendors (Serials Solutions, Journal WebCite and Tdnet), who create integrated holdings for electronic journal subscriptions. See the minutes from that meeting for more details. Although CAC had a plan to pursue the idea, momentum on the proposal died. Linda suggested we talk about the idea again in the context of WPLC's new organizational structure. 3. Status of WPLC, Cataloging and Access Committee, potential projects Linda described the new organizational structure, including the change from Steering Committee to Board, the need to have self-sustaining projects and the doubling of annual membership fees. She also said that the Board voted to change the netLibrary check out time from 7 days back to 24 hours. Linda described how the concept of projects changed. The Board will be receptive to pilot projects that are smaller in scope, instead of having to cover all consortium members. Proposals should probably involve more than one member, e.g. two library systems or more. Proposals should be submitted in standard proposal form. Linda asked if the committee has projects that they would like to do this year or next year. She said that about $12,000 is available in the budget line for the current year. Proposals will be accepted at the meeting on October 8th. We talked about reviving the concept of access to integrated lists of electronic journal holdings, which had languished earlier in the year. For example, a proposal could be generated for a small group of library systems to prepare an integrated list of subscribed electronic journals from various online vendors and include local paper and microform holdings as well. Linda encouraged the committee to pursue this idea. Linda talked about the coming WPLC website and asked if our committee had suggestions for the site. Thus far -- · The site should have a passworded location from which to retrieve bibliographic records from netLibrary/OCLC that can be loaded into local catalogs. · The site should have instructions about the bibliographic records and retrieving them. · The site should have information about acquisition of new ebook titles. · The site should have netLibrary usage and collection statistics. · The site should house the training materials developed by WiLS for WPLC. 4. Committee To Do List: · Barbara will write the meeting notes and distribute them to the list. · Barbara will contact other committee members to continue the discussion through email. · Linda will convey our suggestions for the WPLC website to the webmaster. · Linda will contact Winnefox about housing the files of MARC records on the server and making them available through the WPLC website. · Barbara will work with statistics again to define more clearly the difficulties encountered with netLibrary statistics Barabara Strauss Library Automation Manager Outagamie Waupaca Library System bstrauss@mail.owls.lib.wi.us

		Updated October 22, 2004